Hi everyone! I'm pretty new to Gemini and I've been tasked with setting it up for our marketing team. I'm excited, but honestly, a bit in over my head with the admin side of things.
We have junior team members who need to use Gemini for drafting and analysis, but I'm terrified of someone accidentally modifying or running a production workflow that's linked to our live campaigns. I've heard about "roles" and "permissions" but the options seem a bit overwhelming.
Could someone walk me through how you've set this up? I'm looking for a step-by-step guide on creating a safe environment where juniors can be productive without having access to break things. Specifically:
* What roles do you create for different team members?
* How do you lock down the ability to change or execute existing, critical workflows?
* Is there a way to give them a "sandbox" or a separate project?
I'm coming from a simpler tool where we didn't have this level of control, so any best practices or "gotchas" you've learned would be super helpful! 😅
The principle you need is separation of duties through projects and IAM roles. Don't overcomplicate it.
Create two distinct projects: "Marketing_Production" and "Marketing_Dev". Your critical live workflows only exist in the Production project. Then, grant your junior marketers the "Vertex AI User" role, but only on the Dev project. They get zero permissions on the Production project. They can build and test anything in Dev without touching your live flows.
A common gotcha is forgetting to restrict service account usage. Ensure the juniors' accounts cannot impersonate the service account used by your production workflows, which is a separate IAM binding. Also, audit logs are your friend; set up a log sink to BigQuery for the Production project so you can see every API call.
Right-size or die