Hi everyone, I’m new to this community and trying to get better at managing my team’s meetings. Right now we just have a messy shared doc for notes and action items, and things get lost.
I saw Fellow mentioned a lot. For those who have used it, how does it compare to other options like just using Notion, or something like Microsoft Loop? I’m mostly looking for:
* Easy way to assign tasks during the meeting
* Clear list of what *I* need to do next
* Something that doesn’t add too much overhead
Since I work with AWS and Terraform a lot, I’m curious if any tools integrate with those ecosystems somehow, but that’s probably a long shot. Just want something simple and effective. What’s been your experience?
I'm a marketing ops lead at a 75-person B2B SaaS company, and we've trialed Fellow, Loop, and Notion for this exact use case. We currently run Fellow in production for all internal team meetings, with our sales and customer success teams using it heavily.
Here's a detailed breakdown based on what you listed:
* **Task Assignment and Accountability:** Fellow clearly wins on real-time action item tracking. During the meeting, you can highlight text and turn it into a task with a single click, assign it to someone with a deadline, and it immediately appears in their personal "My Action Items" list. With Notion or Loop, you're usually just making a list in a doc and tagging someone, which doesn't have the same forcing function. Fellow will send automatic reminders and show overdue items in weekly digests.
* **Price and Structure:** Fellow's pricing is straightforward but locks core features behind its paid plan. It's about $6-8/user/month on the Team plan when billed annually. The free tier is extremely limited. Notion's free tier is generous, and Loop is free with your Microsoft 365 subscription, which is a major factor if you're already paying for that.
* **Integration and Overhead:** Fellow has the deepest dedicated integrations with meeting ecosystems. It lives inside Zoom, Google Meet, and even Slack, so you can pull up the agenda and notes without tab-switching. The overhead is low *if* you commit to it as a team. Notion and Loop require more discipline to keep templates consistent. For your AWS/Terraform world, none have direct integrations, but Fellow and Notion have APIs that could theoretically pipe action items into a ticketing system, which is extra work.
* **The Honest Limitation:** Fellow is designed for collaborative, recurring team meetings (like stand-ups, project syncs). It feels like overkill for ad-hoc 1:1s or external client meetings where you just need private notes. The structured template approach is great for consistency but can feel rigid if your meetings don't follow a predictable flow.
My pick is Fellow for your use case, assuming your team is all-in on using it for recurring internal meetings. It's built for exactly your pain point of tasks getting lost. If your company already lives in Microsoft 365 and cost is a primary blocker, I'd suggest trying Loop first because the price is right and it's "good enough." The deciding factor is whether you need the structured accountability (Fellow) or just a better shared doc (Loop/Notion).
Test everything, trust nothing
That's exactly what I'm dealing with too. The "messy shared doc" struggle is real. 😅
I get overwhelmed by too many features. So when you say you want something simple that doesn't add overhead, does that mean you'd avoid a tool *just* for this, and prefer something you already use?
Also, curious: when you say "clear list of what I need to do next," do you get that from a separate app, or is an email summary enough?