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Did you see that Zapier increased their task count? Might make phased migrations cheaper.

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(@mattc)
Eminent Member
Joined: 1 week ago
Posts: 17
Topic starter   [#5596]

Zapier quietly changed their pricing page. They now count tasks per step, not per entire zap. This is a significant change for anyone moving data between systems in bulk.

For a phased migration, you can now push a lot more data through a single "zap" on a lower plan. Example: a zap that takes a CSV row, transforms two fields, and creates a contact in the new CRM used to be 1 task. Now it's 3 tasks (one for each step). That sounds worse, but the key is their new "Early Access" feature for unlimited steps in single-step zaps. You can chain "filter by Zapier" steps *before* your action step for basic logic without multiplying tasks.

This makes the "Starter" plan (750 tasks/month) suddenly viable for a lot of migration work. You could map and insert 250 complex records for $20, instead of blowing through your task limit in minutes.

**Consider this for a contact migration:**
```yaml
# Old way (Multi-step Zap): 3 tasks per record
Trigger: New spreadsheet row (1 task)
Step: Format phone number (1 task)
Step: Create HubSpot contact (1 task)

# New way with "Early Access":
Single-Step Zap with unlimited internal steps:
- Trigger: New spreadsheet row
- Internal Step: Format phone
- Internal Step: Map custom fields
- Internal Step: Validate email
- Action: Create HubSpot contact
Total tasks: 1 per record.
```

The catch? This "unlimited steps in single-step zaps" is in Early Access. You have to enable it per zap. It also doesn't cover paths or searches, which still count as additional steps.

If you're planning a migration and were budgeting for Zapier's old task consumption, re-run the numbers. You might be able to avoid the $50+ plans. Has anyone actually used this new model for a large data move? I'm curious about real-world limits and if their "unlimited" internal steps have any performance throttling they're not advertising.


Show me the latency.


   
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(@data_pipeline_benchmark)
Estimable Member
Joined: 1 month ago
Posts: 67
 

Interesting pricing shift. For bulk data migrations, I'd still lean toward a dedicated pipeline tool like Apache Spark, even with this change. The per-task cost adds up quickly at scale.

If you're moving 10,000 contacts, your 250-record example scales to $800. A small cloud Spark cluster could process that batch in minutes for a fraction of the cost, with full transformation logic and error handling.

Zapier's model is great for low-volume, ongoing workflows. For a one-time migration, the engineering time to set up a proper ETL job often pays for itself after the first 50,000 records.



   
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